I am scheduled to visit the U.S. on business at the end of this month, and wish to call on you at your office on that occasion.
I will be arriving in Washington on or around August 20 and staying there for about a week. It would be very much appreciated if you would kindly arrange to meet with me either on August 22 or 23, whichever is convenient for you. If neither is convenient, could you please suggest an alternative date by return E-mail.
Thank you in advance for your kind cooperation. I am looking forward to meeting you in Washington soon!
广州贸易公司 (2) Subject: URGENT-Need to Change Appointment
Dear Mr. Zhang,
With regard to our appointment to visit your China’s factory on August 2, I regret that I must ask you to change the date to August 3 due to an unexpected matter that requires my personal attention.
I’m awfully sorry for this last-minute request, but I hope you will be able to meet with me on August 3 at around 10:00 am. If you are not available, will you please let me know by E-mail asap?
Hope this will not cause you too much inconvenience. Thank you.